Use the physical environment in new ways - it will motivate your participants. Work with inspiring interiors and stimulate the senses of your participants with playful light and aromas. The venue could be a meeting room, a theater or outdoors in a forest? Anything is possible, as long as the physical framework generates energy, concentration and creativity!
Who says that the entire meeting must be indoors and that participants have to sit on hard chairs all day long? You can easily make a big difference by, for example, moving participants into an atrium, leting them network with each other in sofas or using exercise balls.
A change in a person's mindset can be triggered by changing the environment or space. This will provide new input to the head and thereby help the brain think clearer. It also provides energy as moving places works as a break in the meeting.
However, obviously functionality comes first. Therefore, it is important to find about the setup that suits your meeting.
Below are a number of tools and inspirational ideas for meeting planners who want to incorporate creative setups in meetings.
Few people are aware of just how crucial a role the physical setting plays in meetings. The room, in which we meet, is not made up of just walls and a ceiling.
The room in itself, is determining by how we meet each other, and what comes out of the meeting. Therefore, you need to focus on how you - in the most optimal way - can set up your meeting room to support the overall objective of your meeting.
Meeting attendees can talk informally and with more variety when they stand up and eat by tall tables (in comparison to more traditional table-lunches). Participants, thus, forge relations with each other more casually and easily. Having such networking exercise during lunch will inevitably have a heightening effect on participants’ energy and mood the rest of the day.
It is crucial that you understand your participants’ cultural differences, religious belongings and background, before you can plan a successful meeting. In some parts of the world, rolled-up shirtsleeves and shorts can be very offensive, where in other parts of the world, a suit may be too formal.
The method is suitable for brainstorming and for seeing a case or challenge from different perspectives. Using the colored cards, the team - alternately - decides which perspectives they will consider the case from. The method provides a classic and creative work process, which was developed by Edward de Bono.
This exercise is about getting participants warmed up for brainstorming and exchange of ideas.
It does not necessarily demand a specific setup or a specific framework, but it does necessitate courage and skills that can keep you focused on the process rather than the end-product.
The most important thing to celebrate and tribute is the participants. Make sure they do not want to leave the party and when they do go home, give them something sweet to take home. Let participants feel that they are key to the celebration from the very beginning, when they arrive.
The purpose of ink drawing exercises is to use the ink drawing process to allow participants to reflect on themselves and how they present themselves. At the same time other participants will use the ink drawings as conversations starters from which they can ask questions.